Migrating to Microsoft 365 Apps and Windows 11

As businesses increasingly adopt cloud-based solutions, migrating to Microsoft 365 Apps and upgrading to Windows 11 have emerged as critical steps toward enhancing productivity, collaboration, and security. This blog will delve into the essential considerations and steps involved in transitioning from older Office versions to Microsoft 365 Apps, as well as preparing for the end of support for Windows 10. Additionally, we will explore how TNG Solutions can assist clients throughout this migration journey.

Migrating from Office 2016/2019 to Microsoft 365 Apps

Why Migrate?

With the end of mainstream support for Office 2016 and Office 2019, organisations are strongly encouraged to transition to Microsoft 365 Apps. After October 10, 2023, these older versions will no longer receive support for connecting to Microsoft 365 services. While Microsoft may not actively block these connections during the extended support phase, continuing to rely on outdated software poses significant security risks and limits access to new features.

Key Migration Steps

1. Assess Current Infrastructure: Begin by evaluating existing installations of Office products across your organisation. Utilising tools like Microsoft’s readiness integration from Configuration Manager helps identify devices that require upgrades. TNG Solutions can assist with this assessment by providing expert insights into your current infrastructure and identifying the best path forward.
2. Plan Data Migration: Transition user data from on-premises file shares into OneDrive. This not only facilitates access across devices but also reduces reliance on outdated infrastructure. TNG Solutions offers tailored migration strategies that ensure a smooth transition of your data while minimizing disruption.
3. Choose a Migration Path:

• Upgrade Office Directly: Transition from Office 2016 or 2019 directly to Microsoft 365 Apps using Group Policy or Intune settings.
• Uninstall Legacy Versions: For users who do not need desktop applications, consider uninstalling legacy versions and utilising Microsoft 365 Apps for the web.

1. Prepare Users: Conduct training sessions to inform users about the new features and functionalities of Microsoft 365 Apps. Resources such as the OneDrive Adoption Center can provide materials that promote user engagement. TNG Solutions provides comprehensive training programs designed to enhance user adoption and ensure everyone is comfortable with the new tools.
2. Monitor and Optimise: After migration, leverage the Microsoft 365 Apps admin center to manage updates and ensure that all devices remain current with the latest features and security patches. TNG Solutions offers ongoing support to help organisations monitor performance and optimise their use of Microsoft 365.

Preparing for Windows 10 End of Support

As Windows 10 approaches its end of support in October 2025, transitioning to Windows 11 is essential for maintaining security and performance.

Steps to Prepare for Migration

1. Check System Requirements: Ensure that your hardware meets the minimum specifications for Windows 11, including TPM version 2.0, Secure Boot capability, sufficient RAM, and storage.
2. Backup Data: Before initiating an upgrade, back up all critical data to prevent loss during the transition process.
3. Utilise Upgrade Tools: Use Microsoft’s PC Health Check tool to assess compatibility with Windows 11. This tool will identify any issues that need addressing before proceeding with the upgrade.
4. Plan Deployment Strategy:

• Consider using Windows Autopilot for streamlined deployment across multiple devices.
• Develop a phased rollout plan that allows IT teams to address any issues that arise during initial upgrades before a full-scale deployment.

1. Train Users on New Features: Familiarise users with the new interface and features of Windows 11 through training sessions or informational resources provided by TNG Solutions.
2. Monitor Post-Upgrade Performance: After upgrading, keep an eye on system performance and user feedback to address any potential issues swiftly. TNG Solutions remains available for ongoing support post-migration, ensuring that any challenges are promptly addressed.

Conclusion

Migrating to Microsoft 365 Apps and upgrading to Windows 11 are vital steps for organisations aiming to enhance productivity and security in today’s digital landscape. By following a structured approach that includes assessing current infrastructure, planning migrations carefully, and training users effectively, organisations can make these transitions smoothly while maximising benefits.

With TNG Solutions’ expertise in cloud migrations and IT support integrated throughout the process, clients can navigate these changes confidently, ensuring their operations remain efficient and secure in an evolving technological environment. Book a consultation here.